Stop managing
your inventory
with spreadsheets.

✦ AI — Smart Import

AI reads your spreadsheet so you don't have to

Headers named differently by every vendor? Rate split across two columns? Hoardex's AI Automap reads any Excel layout, understands your columns, and maps them to the right system fields — with a confidence score so you know exactly what to review.

• Detects column intent from any language or naming style
• Confidence scores highlight uncertain mappings for review
• Handles merged headers, extra rows, and unit suffixes
• Learns from your corrections over time

Inventory

Every board. Every photo. Every detail. Searchable.

Stop scrolling through folders of unnamed photos. Every board in Hoardex has its images, location, size, direction, and map link attached — visible the moment you open the list. Filter by city, agency, or availability in under a second.

• Board photos attached directly to inventory records
• Filter by city, agency, availability, media type
• Switch between Table and Cards view
• One-click map link per board

Field Work

GPS proof. Newspaper proof. Real-time progress. No WhatsApp chaos.

Your field worker opens a link on their phone — no app to install. They select the board, choose the stage (Start, Mid, or End), and upload two things: a GPS photo taken at the exact site location, and a newspaper photo showing the hoarding with that day's paper in frame as date proof. Hoardex captures the GPS coordinates automatically from the photo — so you know they were actually standing at the board, not uploading an old image from home.

• GPS Photo — worker shoots from the site, coordinates are captured automatically and pinned to the board on your dashboard
• Newspaper Photo — hoarding photographed with the day's newspaper visible, proving the date of installation
• Upload Start, Mid, and End stage photos per board
• You see live progress — which boards are covered, which stages are pending
• No app install — works in any mobile browser on any phone
• Generate a shareable link per campaign in seconds

Why GPS + Newspaper? GPS coordinates prove location. The newspaper proves the date. Together they give your client undeniable, tamper-proof confirmation that the hoarding went up on time, at the right place.

PPT Export

Every presentation carries your brand. You decide what goes on each slide.

Hoardex generates a fully branded PowerPoint — one slide per site — in seconds. But what makes it powerful is that you control exactly what appears on each slide. Each slide can hold multiple images in any combination you choose: the main hoarding photo, the GPS proof photo, the newspaper proof photo, or all three together. You drag and drop the image slots wherever you want on the canvas, then save it as your template. Every export after that is automatic.

• Drag image slots anywhere on the canvas — full control over layout
• Add as many image slots per slide as you need
• Choose slide size — Widescreen 16:9, Standard 4:3, or custom
• Select which data fields appear alongside the images
• Save as a named template — reuse across every future export
• Your logo, colours, and contact on every slide

Board Performance

See which boards earn. Know which ones don't.

Every site builds a history over time — which campaigns ran, how long it was vacant, who booked it and when. Hoardex surfaces this automatically so you can identify your best-performing inventory, flag sites that sit empty too often, and negotiate vendor rates from a position of data — not guesswork.

• Occupancy tracking per board — vacant, occupied, or blocked at a glance
• Full campaign history per site — who ran what and when
• Identify consistently vacant boards and act on them
• AI daily brief flags boards going overdue or underperforming
• Data to support rate negotiation with vendors and clients